I. CALL TO ORDER
The meeting was called to order at 8:10pm by President Marilyn Patton.
Persons present: Mary Ann Fritz, Marilyn Patton, Jackie Spear, Sheila Ostrander, Bob Smith, Shannon Heller, Pat Newton, Susan McGuire, Robin Hall, Jane Andrews, Harold McKinney, Eileen Auxier, Brent Ballard, Mary Hannah Klontz, Lora Little, John Morrison, Becky Shafer, Frank Heller, Phyllis Pasley, Tom Pasley, Liz Wallace

II. MINUTES
The minutes were reviewed. The following amendment was offered:
Doug Jones was inadvertently omitted from the list of planners for WMW 2001. The complete list of the WMW 2001 planning committee should read: Mary Ann Fritz, chair, Frank A. Heller, Robin Hall, Doug Jones, and Harold McKinney.
Susan McGuire moved motion to approve as amended, Mary Hannah seconded. Motion approved

III. TREASURER’S REPORT
It was noted that EXTENSIONS as a printed document is being missed by some members. It was explained that there are no current plans within the budget to produce a print document and there are currently no volunteers that have expressed an interest in creating a printed version of the newsletter.
Questions were raised about other budget issues, and these were each answered in turn.
Eileen Auxier moved to accept the treasurer’s report. Susan McGuire seconded. Motion approved.
IV. SUBCOMMITTEE REPORTS
A. WINDSWEPT MUSIC WORKSHOP 2001
Mary Ann reported that Windswept Music Workshop 2001 had 43 people in full time attendance, 1 attendee for Thurs-Sat, and one visitor.
The current workshop is going well. July 27-Aug 3 tentative dates for next year. Other groups use the facilities. Other options include moving the date to June.
Harold McKinney moved to accept the report; Jackie seconded, Motion approved.
B. MINI WORKSHOPS
Bob reported that the Boone Workshop had 55 participants and was well received. Thanks were extended to Harold, Matt, Jason, and Jake for their support. Next Boone Workshop is set for February 2-3, 2002.
Texas State Music Teachers Association has requested a CM session.
Ft. Worth Music Teacher’s Association has requested Bob and Frank to lead a session August 17-18.
Louisville Weekend workshop set for Sept 7-8,
Iowa, St. Louis are potential sites for future workshops.
Presentations are being done on CM by Frank, Mary Ann, Bob, Marilyn, Mary Hannah for various groups.
Chicago workshop is still in the works. Tentatively to be done in late February.
Virginia Brown Murphy has been in touch with the Tennessee Music Teacher’s Association for a future CM session.
Bob offered thanks to Phyllis and Tom who helped with the preparation for MTNA proposal.
Harold McKinney shared that he is seeking ideas for the application of CM principles within other fields. He noted that mini-workshops are avenues team-building and further noted that team-building experiences are frequently sought for corporations. Music is a powerful way to create that sense of team building and shared experience. This idea received validation from several other members. C. CERTIFICATION COMMITTEE
Bob reported on John’s behalf . A few candidates are pursuing certification. John has contacted those whose certification is due to expire, those who may have met attendance requirements and may be eligible to apply for certification.

D. MARKETING/RECRUITMENT
Bob reported that the board decided to focus on the area of music therapy. Cathy McKinney provided information to facilitate this process. A Clavier magazine ad was also placed. Plans include advertisements in the area of music education for next year.
Chorister’s Guild email ad $50 per for approved ads.
Marilyn suggested that members consider placing ads in the newsletters for local organizations to which we belong.

E. FUND RAISING
AUCTION/SALES: Becky reported that 128 items were donated to the auction this year. Popular items included, CD’s/ Tapes, Books. Less popular items included old shirts. Sheila Ostrander’s new embroidered items have been very well received.
ENDOWMENTS: It was announced plans for the formation of and endowment fund are in preliminary planning stages.
GRANTS: Phyllis announced that she and John Hall will be working in a direction toward seeking funding from granting organizations. It was suggested that avenues of exploration could be the Hallmark Corporation and Violence Prevention grants from school counselors.

F. PUBLICATIONS, DISTRIBUTION, COPYRIGHTS COMMITTEE
JOURNAL OF CREATIVE MOTION Mary Ann reported that the second issue has been published on CM Pedagogy. Next issue will discuss Analysis. Mary Ann also noted that a one time $30 fee is required for each copyright issued.

G. WEBSITE REPORT
Tom Pasley announced that the url is creativemotion.org. Committee members John Morrison, Sheila Ostrander and Tom Pasley.
A few web hits resulted in people contacting Mary Ann for brochures.
Committee will be exploring several options of future development including a store online for people to purchase books or materials. (It was noted Barnes and Noble.com had 2 copies of “The White Book” listed as available.)
Other future development options have come from the New Directions Committee which may include Chat Room/Chat Night. The entire site with the pictures at present is 128 k and 10 mb is available so growth is possible.
The member password is cma.org.
It was suggested that Tom Email the membership when the site is updated.
Other questions were raised and answered.
Tom asked that more information be sent to him for potential inclusion in the website.
Suggested that stories from the history be included.

H. HISTORIANS/ARCHIVE REPORT
Lora reported that the historical archive continues to grow.
It was suggested that a list of archival materials be available. People can review the list and make requests that Lora bring those items to workshop.
Lora asked for additional volunteers interested in helping with archival work. Eileen Auxier and Carol Wipke have indicated they will help.

I. NEW DIRECTIONS for CMA
Mary Hannah reported that 12 people of diverse backgrounds came to a meeting.
Several main topics arose.
Importance of communication. Leakage prevents some from returning.
Website Content: Meaningful moments;What’s coming up
Student rep to board and/or planning committee.
Brainstormed Ideas for improving WMW and other Workshops: space concerns, new sites with non-stop flights (i.e. St. Louis); More planning and more money devoted to mini-workshops; Perhaps a Board Liaison that will coordinate efforts, direct, publicize mini-workshops, similar to 1st Vice President as director of WMW; Long range for WMW, with 2 planning committees working simultaneously, one for the upcoming year and one for following year; As the WMW workshop grows -- number cap of 55-60; 2 weeks advanced, beginning week w/ overlap of weekend before week 2; Creative Motion w/ experienced and heterogeneous old new critical to success. The option of hosting 2 one-week workshops was mentioned.
Outreach: New visions means new people. Susan’s personal recruitment efforts were commended; Terms “Member of Creative Motion Alliance” and/or “Certified Creative Motion Instructor” for business cards to aid promotion; Potential areas of expansion: Corporate world, educators, (test stressed? try this) therapists, golfers, music therapists, counselors. The Liberty/Hallmark connection was mentioned in terms of corporate team building outreach and as a potential grant resource - perhaps within a “peace building” initiative.
Creating a written curriculum guide with teaching packet information.

J. BYLAWS
Current copies of the bylaws were distributed. No bylaw changes are currently pending.
Phyllis suggested investigating a change to the portion of the bylaws that would allow the president-elect to hold more than one office on the board. This would enable those who currently serve on the board to become the next president.

K. NOMINATING COMMITTEE
The committee presented the following slate of officers:
Jane Andrews - president-elect
Robin Hall - first vice-president
Jackie Spear - Treasurer
Lora Little, member at large
Additional nominations were sought from the floor. None were offered. Susan moved that the nominations be closed. Eileen seconded. The slate of officers was approved by acclamation.

L. WORKSHOP 2002 PLANNING COMMITTEE
Members of the committee were announced: Robin Hall, Sheila Ostrander, MaryAnn Fritz, Tom Pasley, also a Student representative and Faculty Liaison, to be named later.
Robin announced that the planning committee had met briefly and will meet again. Participant feedback was invited.
Tax exempt status for state of Missouri is in process.
CBMT process for approved CEU credits are in progress. Harold indicated that he could contact Dr. Atkins, at Appalachian State University to see if this workshop could be an elective through the Expressive Arts and that he was willing to ask Cathy McKinney to help with the application process.

V. MISSION STATEMENT PROPOSAL DISCUSSION/VOTE
Concerns were raised about legal issues.
Susan volunteered to check into the legal issues. Mary Hannah made a motion to approve the statement, as is, pending investigation of legal issues. Sheila seconded. Motion carried.Approved Mission Statement: The Creative Motion Alliance, Inc. is dedicated to the efficient use of energy to unify body, mind and spirit.

VI. NAME CHANGE PROPOSAL
A proposed name change for the Windswept Music Workshop has been discussed, and Alliance member feedback is sought. The new proposed name of the workshop could be the “Windswept Creative Motion Workshop” Listed below is the essence of member feedback voiced at the meeting:
If the focus is too broad, you risk losing the core of your membership. The music pulled first attracted Martha Russell to the work. If the focus is too broad, it will weaken your ability to serve. After Martha Russell’s death, other students of hers began CM workshops. Only this one, with music as it’s focus survived.
Music alone shall live.
As a teacher, the inclusion of the word music makes it a nice safe hook to send students.
Funding through universities -- and others is more likely with the word “music” included
CM is universal - core group. There will be a shift in the future. Not needed to be addressed at this time.
Expand its use in music therapy and other places - music -- not for professional musicians only.
The structure of the workshop is still very music oriented. If someone came here thinking it was something else they would surely be disappointed.
The fact that it is a Music Workshop sometimes deters non-musicians. They believe it is not for them.
Some chose to come through the use of a reduced 3 day special introductory rate.

VII. OTHER
Re: WMW 2003 Planning committee: Phyllis requested confirmation that Robin has the authority to appoint the WMW 2003 committee at her discretion.
Re: New Site investigations - A checklist of site needs available for WMW to allow members to explore other sites was requested.
Re: Gratuity for the food staff - Members present indicated a willingness to contribute. In the future at William Jewell, foodservice is being contracted out to an outside company.
Re: Recruitment Strategies - Susan McGuire was asked to share her recruitment strategies in bringing 6 adults and 4 students to WMW 2001. Those strategies included:
Multiple contacts with individuals. Pester, Persistence, Perseverance; “She didn’t leave me alone!”
Phrases that worked:
“You will really fit in here.”
“It is fun! FUN! We play with balloons.”
[To parents] “All my students who have come have either returned or expressed a desire to come. It is FUN!”
[To students who are 10] “You can come in 3 years. It is FUN!”
[To a few people]“I will pay your way to come. That’s how badly I want you to come.”
--I don’t tell them that I pay $400 to yawn better.
I accept transfer students only if they are willing to attend the Windswept Music Workshop.
Promotion: I take flyers wherever I go. I took brochures breakfast roundtables, make announcements at roundtables, I tell about the difference in the artistry of my students.
Re: Appreciation - Bob thanked Mary Hannah for her help and leadership. Phyllis thanked the members of WMW 2001 for this year’s workshop.

ADJOURNMENT
Jackie moved to adjourn. Mary Ann seconded. Motion carried. Meeting adjourned at 11:00pm.