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The Creative Motion Alliance
Annual Membership Meeting Minutes
July 31, 2002
as approved 7/2003 |
I. CALL TO ORDER
The meeting was called to order at 8:13pm by President Marilyn Patton.
Persons present: Sheila Ostrander, Frank, Bob Smith, Ty Magsig Miller, Pat Newton, Howard Bear, Doug Jones, Becky Shafer, Harold McKinney, Judy Charlotte Edelbrock, John Morrison, Eileen Auxier, Lora Little, Mary Hannah Klontz, Jason Southern, Robin Hall, Karen Gossett, Mary Ann Fritz, Jane Andrews, Phyllis Pasley, Tom Pasley
II. MINUTES
The minutes were reviewed.
Mary Hannah Klontz made a motion to approve as written. Becky Shafer seconded. Motion approved.
III. TREASURER’S REPORT
Marilyn reported on Jackie’s progress on reworking the way in which the budget is recorded.
Robin announced that as of July 31, 2002 the WMW is “in the black”
Marilyn noted that the insurance went up significantly this year, but we were able to cover it.
Frank made a motion to approve the treasurer’s report; Mary Ann seconded. motion carried.IV. COMMITTEE REPORTS
Secretary’s note: Prior to the CMA business meeting, several of the subcommittees provided written reports for member review. Those written reports are included here and a recap of the verbal reports offered during the meeting are also included within these minutes.
A. WINDSWEPT MUSIC WORKSHOP 2002
2002-2003 Chair: Robin Hall; email: RMH88keys@aol.com phone: 303-790-2781
2002 Members: Sheila Ostrander, Tom Pasley, Frank Heller (faculty liaison), Mary Ann Fritz, Chris McKinney (student representative). I would like to thank the 2002 committee for their work on planning this years’ workshop!
2003 Members: Tom Pasley, Phyllis Pasley, Marilyn Patton, Chris McKinney (student rep.), Faculty Liaison to be announced
What's New? For 2002, we have 7 students enrolled, and 36 adults (not including me) enrolled (of the adults 1 is leaving Wed. and 2 are commuters). I should have the dates for 2003 to announce at the Wed. evening membership meeting.
Future plans:
short term: the 2003 committee will meet during the week of workshop.
long term: I have appointed a "subcommittee" to begin looking at 2004 and beyond: Marilyn Patton and Phyllis Pasley - they will be looking into issues concerning the future of Windswept, including research into other locations.
Formal Proposals: We will seek approval of the 2003 workshop dates.
Other Information: If anyone has information regarding possible future locations please give that to Marilyn or Phyllis. Please share your ideas/comments/suggestions with any of the 2003 committee members. - - end - -
VERBAL REPORT
Robin reported that there were 48 workshoppers in attendance, 47 of which are in attendance all week.
The 2003 planning committee met today (7/31/02). The dates for the 2003 workshop at William Jewell College July 27 - August 2, 2003.
B. MINI WORKSHOPS
Chair: Bob Smith,1st V.P. for Mini-Workshops; email rcsmith@ftw.com phone: (817) 292-6582
Members: none
What's New?
1)an article re: the 10th anniversary of the Boone workshop was printed by The Sinfonian. the official magazine of the college music fraternity Mu Phi Apha. [note: I will pass a copy around during the meeting]
2) Mini-workshops were held in Fort Worth, Texas - Fort Worth and Arlington Music Teachers' Associations, sponsors, led by Lari Goold; Louisville, Kentucky - Voces Novae choral organization, sponsor, led by Frank Heller; McClean, Va.(covering Washington, D.C. area), Our Savior (??) Lutheran Church, sponsor, led by Mary-Hannah Klontz; and Chicago Illinois, led by Becky Patterson. Frank Heller and Bob Smith were the clinicians for the Ft. Worth, Louisville and McLean workshops, Frank Heller for the Chicago one.
3) Mini-workshop returns to Louisville, KY on Sept. 27-28, 2002 for a ten hour/ two clinician event. Last year's success, by two measurements at least, was due to a goodly number of enrollees: about 30-35; and the reimbursement to the Alliance of the $300 of seed money by the sponsoring organization. [seed money is available mainly for first-time sponsors]
4) Mini-workshop in Boone, NC will become the 11th straight year. Dates TBA. Travis Tester, current president of the sponsoring organization, Mu Phi Sinfonia fraternity, will coordinate with the clinicians, Frank Heller and Bob Smith.
Neither of these workshops should require seed money. There are a few $300 seed money stipends for first time workshops available, and for second time/subsequent ones, as the budget allows.
5) A subsequent mini-workshop is planned by Becky Patterson in Chicago next year.
6) NOT A WORKSHOP, but a two week class in Creative Motion is planned at the Montreat, NC Presbyterian Retreat Center, with Frank Heller and Bob Smith as clinicians. Also significant this year were presentations by Mary Ann Fritz/Bob Smith for the Richardson Music Teachers Association, and presentations by Marilyn Patton, John Morrison (?), and Mary-Hannah Klontz, among others.
Future Plans:
short term:
To continue to keep in front of us that the goal of these workshops is to strike a balance between these things:
1) the sponsor's financial resources vs. length of workshop and number (1 or 2) of clinicians.
2) given these resources, a balance between leading the participants to their own Motion experiences, and offering more of the Motion work's more practical quick hints and applications.
There is nothing unique about "relax and let go"!. There is also nothing to take home and apply if you only "experience" without reaching some definitions of what you've experienced.
long term:
To continue to encourage and work towards seeding workshops in areas where we are represented by membership, but where no workshop has recently been presented.
To add to the number of clinicians giving Mini-Workshops - - end - -
VERBAL REPORT
Bob shared the article within the Sinfonian “How to wake up your department”
Susan requested that we continue improving our communication. Automatic emails with workshop updates
It was announced the Harold McKinney taught at the Southeastern Horn workshop at Appalachian State. It was suggested that Mary Hannah Klontz could perhaps be invited to assist in the future.
Marilyn asked that anyone who does any workshops like this, email Tom for placement on the website.
C. CERTIFICATION COMMITTEE
Chair: John Morrison email: JAndrew335@aol.com, jmorr30@sears.com phone: (847) 697-6412 Members: Marilyn Patton Alcala, Bob Smith
A report will be presented at the membership meeting. - - end - -
VERBAL REPORT
John reported that Marilyn has resigned, Mary Hannah has joined the committee.
A report on certification candidates was shared.
It was announced that feedback received for revising certification procedures. Changes are pending and a first draft will be completed by end of the week.
D. MARKETING/RECRUITMENT
Chair: Marilyn Patton Alcala; email: mpatton51@aol.com phone: 316-686-4175
Members:
*compiler’s note - information for this report was obtained from the report shared at the St. Meinrad by former chair - Bob Smith. His efforts in placing advertisements and information in print publications are to be commended. Specific efforts for this area during the past year are outlined below:
What’s New? Ads were placed in Clavier magazine, Kodaly Envoy, Orff Echo and three regional Music Therapy Newsletters/Journals “Red River Valley,” “Land of the Lakes,” and “Quodlibet”. An editorial error prevented publication in the MidWest region’s “Quarternotes,” but fees were returned, emails were sent and an entry was made into the online edition of the magazine. Total amount spent on advertising this year $1,181.00.
Future Plans
short term: continue to develop audiences in the aforementioned areas
long term: to be determined - - end - -
No additional information was shared during the VERBAL REPORTE.1 FUND RAISING: GRANTS
Chair: Phyllis Pasley; email: pasleyp@aol.com phone: 314-628-9862
Members: John Hall, Robin Hall
What’s New? Preliminary investigation into the possibility of out sourcing grant writing was done and we’ve concluded that it is not in our best interest just now. No costs have yet been incurred.
Future Plans
short term:
1) Research granting organizations who may be willing to provide funding support for scholarships to WMW.
2) Work in correlation with Publications Committee research publishing companies who may be seeking new materials for distribution for the Florice Tanner and/or White Book.
long term:
1) Design a program for CM outreach to target groups,
2) seek funding,
3) seek implementation staff.
Other information: If you have any information regarding potential granting organizations, please contact Phyllis Pasley. - - end - -
No additional information was shared during the VERBAL REPORT
E.2 FUND RAISING: ENDOWMENTS
No additional information was shared during the VERBAL REPORT. Further discussion was tabled.
E.3 FUND RAISING: AUCTION
VERBAL REPORT
Becky reported that approximately $1100 was collected from the Auction last year.
Becky also reported that there was a bit of a slow start this year due to her delayed arrival.
Becky reported that two rooms were in use this year, one for items available for purchase, and another for auction items.
Special attention was called to a few items:
an informal interview with Evelyn Walker (circa1995) describing her use of CM in her daily life. Rachel Sherman’s sketches.
2001 group picture is available for sale.
And a sign-up list to obtain pictures from 2002.
Margaret Allen’s Frankey’s hymnbook form Northwestern University with markings
Susan suggested including Russell Stover’s chocolate for next year’s auction.
F. PUBLICATIONS, DISTRIBUTION, COPYRIGHT
Chair: Mary Ann Fritz; e-mail: mfritz616@aol.com phone: 817-292-9088
What's New:
Volume 3 of Journal of Creative Motion has been published. The topic of this issue is Creative Motion and musical analysis. Cost of publication is $575.92, with an additional $30 fee for filing with the Office of Copyrights (Library of Congress). In addition, there are incidental expenses for postage and copying associated with this issue of the Journal.
The 2003 issue of Journal of Creative Motion will feature articles exploring the philosophy of Creative Motion. I would welcome submission of articles.
Submission Guidelines for the Journal of Creative Motion are available on a separate handout. These guidelines, based on those of Choristers Guild (another non-profit which publishes a journal) should help clarify publication needs and copyright privileges.
Future Plans:
Short Term: Editing of the text of Florice Tanner's Basic Energies in Wholeness has been completed. Layout and design work still needs to be done. I have obtained bids from AlphaGraphics (the company that prints the Journal of Creative Motion). They are as follows:
250 copies - wrap-around binding (like the original) in burgundy and gold varnish
- approximately $1800
250 copies - coil binding (like that used on the Journal) with burgundy and gold varnish cover - approximately $1600-$1700
250 copies - plain black and white with coil binding - approximately $1600
I have contacted Nance Elsinger, a student of Florice Tanner, regarding the possibility that heirs might be interested in reprinting the book or in any proceeds that might come of such an endeavor. Mrs. Elsinger indicates that she has tried and been unsuccessful in locating any family members. Moreover, no family members attended Florice's memorial service or acknowledged her death. Mrs. Elsinger requests a copy of the reprinted book for herself and for the Krotona Library in Ojai, CA, where Florice lived and worked.
The committee requests direction from the membership regarding the publication of this book.
Long term plans: There are other books in short supply, including Martha Russell's Sing, Swing, Play and Margaret Allen and Anne Niles' Creative Motion. Reprinting these books pose fewer problems in that they are not in need of editing, although an index would be a valuable asset to the Creative Motion book.
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VERBAL REPORT
Mary Ann shared the the publication guidelines which included a letter stating how to properly credit the journal.
Susan suggested indexing the journal.
G. WEBSITE REPORT
Chair: Tom Pasley; email: tpasley@earthlink.net; phone: 314-628-9862
Members: John Morrison, Phyllis Pasley, Bob Smith, Sheila Ostrander
What’s New? The website continues to be under review. Significant changes have been made in navigation to reach different areas of the site. The biggest changes in progress are in movement of non-confidential items out of password protected areas. The only item that will remain in the workshopper's area under the password cma.org will be name and address information updates. All other workshopper and CMA member area items will be moved to non-protected areas. There is still an Executive Board Member password protected area in place. The cost for the site is $22 per month and $75 per year for the domain name. Remaining budget is allocated for software.
Future Plans:
short term:
1) appointment of reporters (Bob Smith and Phyllis Pasley) who will be actively seeking web content from the membership.
2) creation of document to outline web structure and identify people responsible for page content
3) increase communication to those responsible for web page content
long term:
1) continued maintenance and updates for the site.
2) inclusion of video clips
3) inclusion of archival materials
4) online registration for WMW
Formal Proposals (questions) to the board (if any) No formal board proposals or questions at this time.
Other information: If you have any questions or problems with access, or any suggestions for improvements or additions to the site , contact Tom Pasley. - - end - -
VERBAL REPORT
Tom reported that the website committee will meet at lunch on Thursday.
The website will soon have a new look with easier navigation and fewer password protected areas.
In the new design, each certified person will have a page available to them on the website.
The site costs approximately $22 per month.
Members are encouraged to email Tom about changes in your personal life or about CM work to help all members remain informed and keep in touch.H. HISTORIANS/ARCHIVE REPORT
Chair: Lora Little, Historian; email: Loramysteries@aol.com phone: (901) 785-8278
Members: Eileen Auxier, John Morrison, Carol Wipke
What’s New? Activities over the past year:
- Creation of an Archives Inventory (see copy attached)
- Photography at Windswept Workshop 2001
- Filing Photos and other Materials from Windswept 2001
- Identification of persons in Margaret Allen’s
Windswept Photo Album (Eileen Auxier)
- Preparation Workshop History Displays for Dorm 2002
- Making past Workshop videos available for viewing during Workshop 2002
Future Plans:
Long Term:
- Scan in and store on computer all written materials for preservation and increased access by membership.
- Set up inventory #s for all items
- Add scanned materials to Website (see question below)
Short Term:
- Annual update of Inventory List
- Continue History Displays at each Workshop
- Send letter of solicitation to long-time members for donation of archive appropriate materials.
- Fill in missing items from Archives Collections
Ex. Board Minutes 1990s
Videos
Audiotapes
Faculty Handouts and Materials
Past Workshop Brochures & Participant Lists
Questions:
(1). Which items (see inventory list attached) would you like to see put on the web site – if any?
(2). Are there any items you would prefer NOT to see on the website?
(3). Should website access to these materials be limited to Members only? - - end - -
VERBAL REPORT
Lora reported that an inventory list was distributed and feedback was sought.
The group offered suggestions regarding possible communication between archives, publications and website committee and the idea of making a CD available for sale of documents after scanning.
I. NEW DIRECTIONS for CMA
Chair: Mary Hannah Klontz; email: MHSongbird@comcast.net phone: (703) 575-9480
Members who attended the meeting are: Susan Mcguire, Marilyn Patton, Pat Newton, Lora Little, Sheila Ostrander, Harold McKinney, Phyllis Pasley and Mary-Hannah Klontz, Virginia Murphy corresponded via e-mail.
Students (not officially members) who attended in an advisory role are: Rosie Pontarelli, Mike Penick, Matt Drees, Samantha Newton, Chris McKinney and Paula Rada
Report: A general invitation was issued to anyone interested in being on this committee at the 2001 Windswept Music Workshop. We met on Thursday night.
Future Plans: It seems as if we might best serve as a “think tank” which meets annually at the workshop to take the pulse of the group and our work. In so doing, we would assess what seems to be a strong point that should be left alone as well as what new ideas we might incorporate. We have several ideas which could most likely be incorporated into existing committees for further study & review. Those committees are in parentheses following each point.
Information items
There was a consensus among the group that:
There are many things about Windswept that are working, but could be even better. We need to be sure that our “inner loop” is strong before reaching too far out into new areas.
Windswept should continue to be held in a more rural setting (to retain the sense of retreat) but that is close to large urban areas so that transportation is possible and practical. Consider any new locations with that in mind. (Windswept Committee)
Future planning by committees should happen immediately after Windswept by asking people to stay through Sunday afternoon to meet. (Board)
A student representative, who has attended at least 2 workshops, be appointed to the Windswept Planning Committee. (Windswept Committee)
Establish more mini-workshops and create funding resources that would allow individuals to sponsor a workshop. At present, it is difficult for one person to plan and successfully implement a mini-workshop without more financial support from CMA. The Boone Mini-workshop is now self-supporting and an annual event. Perhaps the Board could establish another location where funds would be allocated to support another mini-workshop on an annual basis. Ideally, several mini-workshops should be taking place each year in the geographical areas already represented by our membership. Members could attend the workshop and serve as models for the work and then be available to follow up with those who are particularly interested as a result of the mini-workshop. (Vice President for Mini-workshops and Board)ACTION ITEMS:
The committee had two important ideas which do not seem to be under any committee’s jurisdiction. We suggest the formation of new committees to study these issues.
Form a Membership Committee. It is important that Creative Motion Alliance keep the sense of family among its members and Windswept participants. This committee would be responsible for recruitment of new people as well as reclaiming former participants. Other ideas include creating a Pen Pal network and chat rooms on a quarterly basis on the web site. We see this as separate from Advertising and Publicity and on a more personal level.
Form a Curriculum Committee to design, produce and publish materials for teaching, subject to approval by the Board.
We feel that it is important to be able to retain the information that seems so clear at the workshop but then fades with the passing of time. The major teaching approaches in the music education field all have a clear and predictable sequence of how one learns the elements of their approach. To better our experience and gain credibility in the professional world, it is time to create a curriculum.
As an example, one may look to any major publisher of lesson books to see that information and skills are built up sequentially. A young student will begin with book1 and by the time they have finished book 5, they will have a thorough background in the fundamentals of
playing the instrument and reading the notation.
Creating a sequential curriculum of Creative Motion learning with suggested activities and expected outcomes would be an important first step. Following the creation of a curriculum, teaching materials could be developed and reproduced for piano, voice, wind instruments and body class.
We cannot rely solely on the oral method of teaching Creative Motion or it will die in the fast-paced world in which we live. The apprentice method is important to a thorough understanding of what we do, but it cannot be the only method if we want to grow in our understanding and grow to reach a larger population.
Respectfully submitted, Mary-Hannah Klontz Chairperson - - end - -
VERBAL REPORT
The written report was reviewed.
Structural and logistical issues of the Boone Mini Workshop successes were discussed.
Marilyn shared that Virginia is interested in the area of Membership/Recruitment. Susan volunteered to assist.
Birthday cards to members was suggested.
Susan reminded us that email is great - but that snail mail helps send the energy. Maintaining connections is important to the group.
It was decided that the New Directions group will become a task force. Mary Hannah-Klontz will chair. It is to be an annual event at workshop to generate new ideas and avenues for directing energy. Plans are for a meeting Thursday at supper.
Mary Hannah shared that Virginia, Phyllis and Mary Hannah are interested in working in the curricular area. It was suggested that Dan Dodson and Doug Jones may also be interested in working on this task force. Eileen encouraged the group to focus on just one thing at a time. Tom indicated that sometimes the whole week is a blur. Having something to take home to help jog the memory would be helpful. It was suggested that the group could look at the CD Bob created and generate lessons to correlate with the CD.
Ty shared information about the Ft Wayne Childrens Choirs Shrosbury Music Festival. 18 countries were represented and the music centered around the issue of Peace. It was suggested as a future new direction that we consider inviting a group from abroad to participate in a CM workshop.
J. BYLAWS
Chair: Jane Andrews; email: jsafwpiano@charter.net phone: (817) 292-3816
No amendments to the bylaws are pending. - - end - -
K. LEGALITIES COMMITTEE
Chair: Marilyn Alcala;
VERBAL REPORT
Servicemark has expired.
$500-$600 will be incurred to reinstate it.
John will help in handling this endeavor.
L. NOMINATING COMMITTEE
Chair: Lora Little email: Loramysteries@aol.com phone: (901) 785-8278 Committee members: Mary Ann, Doug Jones.
What’s New? The committee presents the following slate of officers for election at the annual membership meeting:
President - Dr. Jane Andrews
Secretary - Dr. Elizabeth Wallace
2nd Vice President - Dr. Robert C. Smith - - end - -
Nominations were opened without further additions.
Frank moved that the nomination cease and that the slate of officers be elected by acclamation. - Karen Gossett seconded. Motion carried unanimously.
Jane formally received the crown jewels from “Queen Mum” Marilyn.
V. OTHER NEW BUSINESS
Remarks: Harold moved that Robin be declared a Saint. Robin was commended for her efforts.
Marilyn was commended for her hard work.
Marilyn commended Phyllis and all committee chairs for their efforts.
Lora moved that the meeting adjourn. Becky seconded. Motion carried.
Meeting adjourned at 9:43pm.
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respectfully submitted
Phyllis Pasley, CMA secretary |
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